{{DOCUMENT_DATESTAMP}} 2025-04-07 {{END_DOCUMENT_DATESTAMP}}
Job Title: Office Clerk

Location: Cluj-Napoca, Romania

Job type: Full-time

Salary: 7500 euro

Company: GIGISrl

Job summary:

We are looking for a dedicated and reliable Clerk with over 7 years of experience providing customer service, data entry and administrative support. Highly organized and detail-oriented with a commitment to accuracy and quality. Proven track record of quickly mastering new roles and responsibilities.

Key Responsibilities:

* Answering the phone at a reception desk or in a specific department and transferring calls as needed
* Sorting and delivering incoming mail and collecting and sending outgoing mail
* Create documents, maintaining databases and sending memos and emails
* Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals
* Running errands and making deliveries around the office or to external parties
* Collecting, filing and organizing office documents, such as reports and confidential records
* Managing digital document filing, including encrypted documents and email correspondence
* Monitoring office inventory and ordering supplies
* Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
* Preparing or processing invoices or estimates
* Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks
* Packaging and shipping company materials

Required skills and qualifications:

* Associate's degree in Human Resources or related field
* Certification in benefits administration (e.g., CEBS, GBA)
* Prior experience working as a Benefits Clerk or in a similar administrative role
* Familiarity with HR software and benefits administration systems
* Strong communication and interpersonal skills
* Ability to handle sensitive information with discretion
* Attention to detail and strong organizational skills
* High school diploma or equivalent
* Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
* Basic knowledge of employee benefits programs and regulations
* Excellent data entry skills
* Strong customer service orientation
* Good written and verbal communication skills
* Ability to work independently and as part of a team
* Strong problem-solving abilities
* Ability to meet deadlines and manage multiple tasks simultaneously

Benefits:

* Time flexibility